However, on the occasions where the individual does click on any links, the execution of the malware can bypass security controls, allowing access into the system and to unauthorised data. Yes! Vendor Admin Vendor Procurement L1 & L2 Summary: Step-by-step instructions on identifying and responding to contracting opportunities and requests for information in PASSPort. The City's M/WBE Noncompetitive Small Purchase Method is available through PASSPort. Click the PASSPort Login button.3. Passport Forms - Travel (privacy). My PASSPort Account Registration was rejected because the EIN is said to be already in use - How do I proceed? Vendor questionnaire: Fill out & sign online | DocHub Our questionnaire can be viewed on the templates page or inside your Content Snare account after signing up for a trial, Your email address will not be published. Note: You must select the appropriate Requested Document Type when uploading a document; Otherwise, the system cannot verify that the required document was indeed uploaded. Note: Please submit your response/bid/proposal as early as possible and at least two business days prior to the Due Date. The Mayor's Office of Contract Services (MOCS) recently launched PASSPort, a new technology is simplifies and procurement processed for businesses in New York Town. Can you explain each role's functionalities in PASSPort? Vendor Account Creation. With PASSPort, there is no longer a need for ink signatures. Click the Create Account hyperlink underneath the login fields.5. For Acceptance Facility or U.S. You do not have to supply this information unless this collection displays a currently valid OMB control number. Your colleague may already have an active NYC.ID if they use other New York City systems such as HHS Accelerator or the City Record Online. Open the Microsoft Edge browser. Are there any additional details you would like to provide about your physical and data center security program? As for naming the document itself, you can name the document to your preference but as a best practice we recommend including your organization's name, document type, and a date in any document you upload to PASSPort, e.g., CompanyABC_BudgetDetail_April2022.doc. Is my account Filed and is my vendor enrollment complete? PASSPort, which was originally launched in 2017 and stands for "Procurement and Sourcing Solutions Portal", is a shared online portal that streamlines multiple processes amid vendor, thereby reducing aforementioned needs for Vendex Questionnaire - Fill and Sign Printable Template Online 02. Compliment Providing vendors with a thorough RFP can help foster a successful relationship . Marina is a bilingual writer, graduate and dedicated member of the Content Snare team. Newsflash! PDF HHS Prequalification - New York City Please refer to the following user materials for information on vendor account creation, assigning user roles, and responding to RFx: Requesting a Vendor PASSPort Account GuideQuick Guide: Adding Vendor Users and Assigning RolesUser Manual: Finding and Responding to RFx. PASSPort, whose was originally launched in 2017 and stands for "Procurement and Sourcing Solutions Portal", is a shared online portal that streamlines multiple processes between vendors, thereby reducing to need with . I just got prequalified. PDF Completing the PASSPort Vendor Enrollment - New York City Click the Login button.4. Vendors who are completing an RFx response "In Process" can contact the contracting agency for content clarification through the Discussion with Buyer (i.e., Agency) tab on the left-hand navigation pane. For this reason, those still relying upon passwords such as Password or 123456 are incredibly vulnerable to this type of attack. section. How do I know that the City has received my response to an RFx? At Capalino, we know it can be difficult to navigate the Citys procurement tools, so we highlighted helpful information on how to use and navigate PASSPort below. PASSPort, the City of New York's end-to-end digital procurement platform, manages every stage of the procurement process from vendor sourcing who we purchase goods and services from (that's you the vendor) to releasing and responding to solicitations (referred to as RFx in the system), and contract award, development, registration and management. PASSPort, which was originally launched in 2017 and stands for Procurement and Sourcing Solutions Portal, is a shared online portal that streamlines multiple processes between vendors, thereby reducing the need for paper documents, reducing payment waiting time for vendors, and strengthening the partnership between Agencies, vendors, and the City. What do I need to do? Left and right arrows move across top level links and expand / close menus in sub levels. How can I change my system privileges? From the Manage Responses tab, you may begin working on your response and submit it. Vendor questionnaire: 47 questions to ask - Content Snare Once you are done resetting the password, you may go back to our website and repeat steps 2-3 to log in. You will see in the results, the, To add the role to a contact, simply click on the. ACH Vendor/Miscellaneous Payment Enrollment Form. I have questions about an RFx. The Mayor's Office of Contract Services (MOCS) is launching a new online procurement tool, the Procurement and Sourcing Solutions Portal (PASSPort), moving VENDEX online. How do I do this prior to the deadline? If you wish to remain on travel.state.gov, click the "cancel" message. Next, select the appropriate checkbox confirming that you WILL RESPOND, then click the Valid button. How can I tell that our vendor PASSPort account request has been Approved? Does your application require login credentials? To remedy this, the following steps need to be taken: The Vendor Admin has left our organization, how do we access our PASSPort account? DS-5513 Supplemental Questionnaire to Determine Identity for a - Travel U.S. DEPARTMENT of STATE BUREAU of CONSULAR AFFAIRS, The CAPTCHA code you entered is not valid, please reenter the CAPTCHA code. Planned: Issuing Agency is in the planning stages of solicitation. Please alsorefer to the Learning to Use PASSPort section of the MOCS website for more information on preparing and submitting RFx responses. Next, select the appropriate checkbox confirming that you WILL RESPOND, then click the Valid button. With PASSPort, there is no longer a need for ink signatures. You can view contracting opportunities in the Procurement Navigator. This section focuses deeply on the environmental and physical factors relating to the security of data. Sign up to access our vendor questionnaire template. Note: You must select the appropriate document type when uploading a document. Clear the browser cache. Awardees that receive more than $10,000 in discretionary funding, but less than $1 million in cumulative City funding, must complete City Council's Capacity Building Training and obtain certification. Form DS-5513, Supplemental Questionnaire to Determine Identity for a U.S. Passport is completed by the applicant only when specifically requested by a passport agency or center when sufficient evidence of entitlement is needed to process your application for . To respond to an RFx, a vendor must have a PASSPort account. Sign up to access our built-in vendor risk management questionnaire template. Forms for agencies outside the Department of Justice can be found at USAGov Forms. Click Login. This is commonly achieved through launching phishing attacks to trick employees into clicking on dangerous links and/or downloading malicious resources. Secure .gov websites use HTTPS Please refer to Quick Guide: RFx Vendor Response Authorizations and Quick Guide: Adding Vendor Users and Assigning Roles for more information on these roles. The DocuSign email will be sent from an address containing @docusign.net. What do I need to do? 01. Check your Junk and Spam folders. If a required document in your HHS Accelerator PQL application is no longer up-to-date your prequalification will expire. Form DS-5513, Supplemental Questionnaire to Determine Identity for a U.S. Passport is completed by the applicant only when specifically requested by a passport agency or center when sufficient evidence of entitlement is needed to process your application for a U.S. passport. I just submitted my response/bid/proposal. All Addenda can be found in the Documents section of the View RFx tab. To do this, you may navigate to Profile > Vendor Profile and select the Contacts tab. PPT - Enrollment for Vendors Enrollment and Account Management To learn more about commodity categories, please reference the NYC Commodity Classification Directory and check out this short video on commodity enrollment in PASSPort. Please review the Award Milestones Tracker guide to learn more. You may reach out to the MOCS Service Desk at nyc.gov/mocshelp with a letter on company's letterhead including the below information. Please refer to these instructions for step-by-step guidance. My organization does not have a PASSPort account. Do you review physical and environmental risks? forms for the Federal Bureau of Prisons (BOP), forms for the Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF), Accounting System and Financial Capability Questionnaire, ACH Vendor/Miscellaneous Payment Enrollment Form, Age, Sex, and Race of Persons Arrested -- 18 Years of Age and Over, Age, Sex, and Race of Persons Arrested -- Under 18 Years of Age, Amendment to Registration Statement Pursuant to the Foreign Agents Registration Act of 1938, Application for Approval as a Nonprofit Budget and Credit Counseling Agency, Application for Approval as a Provider of a Personal Financial Management Instructional Course, Application for Asylum and For Withholding of Removal, Application for Cancellation of Removal and Adjustment of Status for Certain Nonpermanent Residents, Application for Cancellation of Removal for Certain Permanent Residents, Application for Certificate of Pardon for Vietnam-era Selective Service Act Violations (August 4, 1964 to March 28, 1973), Application for Federal Assistance (for OJP), Application for Import Quota for Ephedrine, Pseudoephedrine, Phenylpropanolamine, Application for Import Quota for Ephedrine, Pseudoephedrine, Phenylpropanolamine Worksheet A, Application for Individual Manufacturing Quota, Application for New Registration Under Controlled Substance Act, Application for New Registration Under Controlled Substance Act of 1970 Retail Pharmacy, Application for New Registration under Narcotic Addict Treatment Act of 1974, Application for New Registration under the Controlled Substance Act, Application for Permit to Export Controlled Substances Pursuant to Section 1003(a), (b), (c) & (d), Title III, PL 91-513, Application for Permit to Import Controlled Substances for Domestic and/or Scientific Purposes Pursuant to Section 1002, Title III, P.L. When a contracting agency completes its review of RFx responses and issues award selections, all proposing vendors will receive an email with a notification that there is an RFx status update available through their PASSPort Account. 1. If you work with content, it can work for you. Next, click the Documents tab. By Mail Request form templates allow companies to specify the requirements for a project and expectations for vendor proposals. Does your application employ a defence in depth strategy? Click the Login button.4. If so, what? Other. Next, select the appropriate, confirming that you WILL RESPOND, then click the. An outdated browser cache can cause login issues. Its ready when you are. After you have logged in to PASSPort, go to theRFxtab and chooseBrowse My RFx ResponsesorBrowse Public RFxto locate the RFx to which you're looking to respond. For more information, refer to the Quick Guide: Adding Vendor Users and Assigning Roles. Vendors need to complete the contracts Sites, Documents, and LL34 Compliance tabs, all of which are located along the left-hand side of the contract. Sign up for our free weekly newsletterfor aroundup of top news and appointments from New York City and State government straight to your inbox every Friday. A new application is created with a new, unique Application ID. The Mayors Office of Contract Services (MOCS) recently launched PASSPort, a new technology that simplifies the procurement process for businesses in New York City. To update your prequalification status, simply navigate to the HHS Accelerator PQL in PASSPort, click Update Application and submit your updated, valid document to MOCS for review. Yes. Log in to PASSPort, click Contracts in the top navigation menu, and then select Manage My Contracts. Please refer to the Webinar Recording: Award Clearance for NYC Council Discretionary Funding for detailed guidance on how to navigate the award clearance process. PDF Completing the PASSPort Vendor Enrollment - NYC.gov The creation of an NYC ID consists in registering your email with the City and creating a password that will allow you to access PASSPort and/or other City online services at multiple New York City government agency systems. Learn more about the M/WBE Noncompetitive Small Purchase Method here. For more information, please refer to theQuick Guide: LL34 Compliance. However, you should immediately begin working towards Award Clearance after submitting your City Council Discretionary Funding Application. Also, it's important that the Vendor Admin use the same email address that was used when registering your NYC.ID for the contact section in PASSPort. Corporate Clients - Managing Pre-Qualifications Corporate Clients - Creating and Managing Question Sets and Question Scoring My contracting Agency has asked me to complete a task in PASSPort, but I cannot find my contract. Be sure to expand the full list of Requested Document Types by clicking the double down arrows icon located all the way on the right-hand side of the page. Learning about the vendors infrastructure is the icing on the cake thatll help you make that final decision as to whether the vendors security measures are sufficient or not. and strengthening the business between Agencies, vendors, and the City. To begin a response/proposal/bid, go to the Acknowledgement tab in the left navigation panel and click the I acknowledge receipt button. PASSPort Procurement Technology: A Guide for Vendors To fully enroll a vendor must complete the Vendor Questionnaire and Principal Questionnaire which are reviewed and approved by NYC MOCS (Mayor's Office of Contract Services). Information Received On the PASSPort account request form, the "Requestor Contact First Name" and "Requestor Contact Last Name" fields are grayed out and I cannot enter my name. Who is responsible for managing your information security and privacy program? Your responses will remain anonymous, unless otherwise indicated by you below. About PASSPORT - mocs - NYC.gov Fill in the NYC.ID account creation form and then click Create Account. Additionally, the information supplied on the request form will transfer to the vendor accounts profile upon approval. You can also complete Commodity Enrollment, Change Requests, and Equal Employment Opportunity forms electronically. Click the Create Account hyperlink underneath the login fields.5. Note: All RFx are not published to the Procurement Navigator and some RFx are invitation only or based on eligibility on a Prequalification List. Any identifying information provided will notbe saved in our records. Dont see an email from DocuSign? You cannot register an entity twice in PASSPort - You will need to reach out to the Vendor Admin or inquire within your organization to determine who submitted the registration. Once you have finished you will be asked to verify your account by e-mail. To assign roles to the Vendor Contacts on your PASSPort account, you may refer to page 2 of the Adding Contacts/ Assigning Roles Guide to review PASSPort roles and their functionalities. Completing Enrollment for Vendors - nyc.gov - vdocuments.mx Public reporting burden for this collection of information is estimated to average 3 minutes per response, including time required for searching existing data sources, gathering the necessary documentation, providing the information and/or documents required, and reviewing the final collection. I uploaded documents to my Contract, why am I still getting a blocking alert? Click on Register NYC.ID to begin the process and check out the Getting Started: Doing Business with NYC for more detailed instructions on creating your PASSPort account. The Version # changes from 1 to 2 to reflect an update. Passport Customer Survey - Travel Please try one (or all) of the following to determine if it is a browser issue: To reset your NYC.ID password (to be able to log in to PASSPort), please follow the steps below. Important Notes: Read the information available on all the tabs thoroughly before applying. No PASSPort account is required to search for solicitations on the Procurement Navigator. 2023 All Rights Reserved, NYC is a trademark and service mark of the City of New York, After you have logged in to PASSPort, go to the, to locate the RFx to which you're looking to respond. Dont have the time to create a request from scratch? What countries are data centers located in? After you have submitted your duplicated response with revised content, you may then cancel the response you wish to withdraw from competition. Enrolling in commodities is a way for vendors to identify the goods and/or services they provide and let the City know that they are ready to do business. It may seem like a lot of information to provide initially, but it will save you a lot of time in the long run. From the Procurement Navigator, take note of the Procurement Name and the EPIN of the RFx to which you wish to respond. A .gov website belongs to an official government organization in the United States. Vendors will be prompted when a new signature is required. Most people have experienced some type of phishing attack in their lifetime but, with the wealth of knowledge available on the internet about such malicious links and downloads, we know more and more about how to differentiate the fake from the credible. That way, you can assess every aspect of the vendors situation and identify further possible risks unrelated to the previous section. To begin a response/proposal/bid, go to the Acknowledgement tab in the left navigation panel and click the I acknowledge receipt button. Who can I contact? Answer all questions within each section. To respond to a solicitation, however, a PASSPort account is required. Examples of circumstances leading to physical breaches include: A cybercriminals end goal is often to access restricted and personal data in an unauthorised manner in order to use said data to threaten people for ransomware. City of New York. The individual who requests a vendor account should be a principal or designee authorized to conduct business on behalf of your company. Vendor Enrollment. Once the contact is saved, you may then select the Vendor Contract Signatory role from the Roles drop-down. PASSPort works best when using Google Chrome internet browser on a desktop or laptop computer with internet access. When an enrollment package is submitted, of 40 /40. You do not need to have an account in PASSPort to access the Procurement Navigator. All steps must be completed in order for MOCS to review the Your account request was rejected because someone in your company/organization has already submitted a PASSPort registration using the same EIN. Questionnaires and Forms Vendors who wish to do business with the City may be required to complete the following questionnaires and forms: PASSPort Questionnaire, Forms, and Guides - Mayor's Office of Contract Services Tax Affirmation - Department of Finance Supply & Service Employment Report - Division of Labor Services This section will start to shed some light on how the vendor manages privacy and security and, of course, give you an indication as to whether this vendors policies are up to scratch or potentially risky. Responses can no longer be submitted. Can a vendor track the status of a contract in PASSPort, including registration? Vendors will be prompted when a new signature is required. Once you receive an e-mail stating that your package was approved, you will officially be enrolled in PASSPort. Not a problem - the built-in template library has got you covered. Completing Enrollment for VendorsWhen an enrollment package is If you do not yet have a unique identifier simply go to the PASSPort Login Portal and click on Create New Account. Follow the instructions to create and activate your NYC.ID. For instructions on clearing the cache, please refer to https://www.refreshyourcache.com/. OCI Information - VFS Global To respond to a solicitation, however, a PASSPort account is required. This tool is not designed for doing business with the City, but rather to drive procurement transparency and accountability. The Validate and Submit button will display once all necessary tabs have been completed: Questionnaire, Item, and Subcontractor and Joint Ventures tabs. RFP Vendor Template - Excel. An official website of the United States government. Enter the EPIN or Procurement Name in the Keywords search to find the RFx. PASSPort will require an exact match with your NYC.ID email address to confirm your access. Last Updated: March 10, 2020 2 Table of Contents 1. Accounting System and Financial Capability Questionnaire. Once the account request is approved, log in to PASSPort to complete the vendor enrollment process and any other tasks youre looking to complete in PASSPort. Last Updated: July 29, 2022 Table of Contents About PASSPort Also confirm that you have the Procurement L2 or Vendor Admin role in your Contacts. PASSPort makes it easier for vendors to submit and keep disclosure documents up-to-date. Vendors may also check the status of any proposal in their PASSPort Account by directly navigating to the Browse Your RFx and Responses tab, and filtering responses to see all RFx with selections made. Vendor questionnaire: 47 questions to ask Last Updated January 24, 2023 - by Marina Lovejoy-Black With data breaches at an alltime high, maintaining a watertight cybersecurity system is at the top of the priority list for most technology companies globally. Have a valid Federal Employer Identification Number (EIN). Start by clicking the Sites tab and entering the site address(es) for your contract. Age, Sex, and Race of Persons Arrested -- 18 Years of Age and Over. These include the: Vendor Questionnaire Principal Questionnaire State Vendors File Your Vendor Responsibility Questionnaire File Your Vendor Responsibility Questionnaire Complete or update your Vendor Responsibility Questionnaire online. Please note: When vendors click "Browse My RFx Responses", it only shows released bids as the RFx status box pre-selects "Released". PDF Summary - nyc-prda-web.nyc.gov Processing times only include the time your application is at one of our passport agencies or centers. Please Note: You must print out the form and submit a hardcopy through the mail to the passport agency/center. What is the validity period of a CNC and Vendor Enrollment Signature? Who can we contact for more information related to your web application security? Why is my HHS Accelerator PQL expired? Use Chrome Incognito Window to log in. Save my name, email, and website in this browser for the next time I comment. To apply, an organization must meet the following minimum requirements: How do I apply for Discretionary Funding? Who can we contact in relation to infrastructure security? How can I give my colleague access to PASSPort? Log in to PASSPort with your NYC.ID credentials. The first step to getting started in PASSPort is to create your NYC.ID account. The individual submitting an account request will receive an email notification from PASSPort that indicates whether MOCS has approved the account request. You may take the following steps to complete the HHS Accelerator Prequalification application in PASSPort: Im not able to submit the HHS Accelerator PQL. Click a topic, or press the enter key on a topic, to reveal its answer. Note: council.nyc.gov/budget is only managed by City Council. Note: The Comptroller needs to register the contract before vendors can begin to submit invoices. Enrolling as a Vendor in PASSPort may seem intimidating at first, but weve broken it down for you step-by-step. Example: Let's say one of the required document types was Budget Detail. Positions are correctly selected when they appear underneath the field. Before you submit your Enrollment Package you will be able to manage certain features of your account. Are there any additional details you would like to provide about your information security and privacy program? A vendor PASSPort account is required to respond to an RFx. U.S. Department of Justice Then, you can be added to the Contact list by the current Vendor Admin. Ensure you use the correct path to log in to PASSPort and click the PASSPort Login button on the System Login page. The Certificate of No Change (CNC) is required with every contract award. To assign a Vendor Contract Signatory role to your contract, you will need to add the role to a contact in your Vendor Profile: To add to a new contact to whom you want to be able to sign the contract, please follow the below steps instead: I was told I need to sign the contract, but I dont see a task in PASSPort. Anything they type in is automatically saved, meaning that they can return later in their own time, taking away the pressure from everybody, which is particularly important when sending a lengthy and vital questionnaire such as this one. Once a vendor has submitted a response, they will see a series of notifications with key details regarding the submission. 6. If you do not yet have M/WBE certification, you can self-declare as one, in order to begin the application process with the Department of Small Business Services. Any vendor contact with a global system user role - Vendor Admin, Procurement Level 1 or Procurement Level 2 - can complete the following tasks related to submitting an RFx response: Receive automated RFx notification emails from PASSPort, including the PASSPort Weekly Digest listing upcoming contracting opportunities View RFx opportunities Steps to register and validate a NYC.ID:1. For-Profit Construction Questionnaire (CCA-2) - Office of the New York Click the Submit for Review button. How do I proceed with submitting my bid? *Debarments *Cautions (PDF) Completing Enrollment for Vendors - nyc.gov videos for specific If the RFx is still in Released status, you may Duplicate your response. Only RFx in Released status can be responded to in PASSPort. The first step is to make sure you have an NYC.ID which is required for access to various online services provided by the City. Every discretionary provider must complete these before they can be cleared to begin contract registration. 2. Enter theEPIN or Procurement Namein theKeywords searchto find the RFx. Submit your Enrollment Package and wait to receive updates on the status of your enrollment through e-mail. And what does it do? Introduction to Vendor Management - Passport360
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